London/Manchester Marathon Competition Privacy Policy and Terms of Entry

Effective Date: 28/05/2025

1. Introduction

2. Data We Collect

• Full name
• Email address
• Postal address
• Proof of race entry (e.g., screenshot of acceptance)
• Social media handles (if provided)

3. How We Use Your Data

• To administer the campaign and select winners.
• To ship electrolyte samples to selected winners.
• To notify successful entrants of their sample dispatch.
• To request feedback and user-generated content (optional).
• If consent is provided, to send marketing emails about future promotions, products, and updates.

4. Lawful Basis for Processing

• Contractual necessity – We require your address to send you the sample if selected.
• Legitimate interest – To manage and administer the giveaway effectively.
• Consent – For marketing communications (only if you opt-in).

5. Marketing Communications

6. Data Sharing & Security

• With service providers (e.g., warehouse and logistics teams) to fulfill sample shipments.
• If legally required by authorities.
• If you have given explicit consent to share your information. We implement security measures to protect your personal data from unauthorised access.

7. Data Retention

• Personal data will be stored for up to 3 months after the campaign ends for administrative purposes. All files uploaded (e.g., race entry proof) will be permanently deleted after the winner is chosen to ensure GDPR compliance.
• If you opt into marketing communications, we will retain your email address until you unsubscribe.

8. Your Rights

• Access, correct, or delete your personal data.
• Withdraw consent for marketing communications.
• Request that we limit or stop processing your data.
• File a complaint with the UK’s Information Commissioner’s Office (ICO) if you believe your data is being misused.

9. Terms of Entry

• You must be 18 years or older and a UK resident.
• You must provide accurate and complete information.
• Entries are limited to one per person.
• Winners will be selected at random and notified via email on April 11, 2025.
• If you do not receive an email on this date, you were not selected.
• Hunter & Gather reserves the right to modify or cancel the campaign at any time.
• Samples are non-transferable and have no cash value.

10. Contact Information